Project Specialist - Global Meetings & Event

Job title: Project Specialist - Global Meetings & Events

• Location: Hyderabad

About the job

Our Hubs are a crucial part of how we innovate, improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change millions of lives. Ready? As a GM&E Project Specialist within our Global Meetings & Events, within the Procurement Services tower, you’ll lead a team of Events & Engagement Specialists and/or Analysts supporting internal and HCP-related events for a specific GBU/Geography as applicable. You will ensure operational excellence, team performance, stakeholder satisfaction, and compliance with Sanofi’s standards and global policies. This is an opportunity to make a meaningful difference while building a fulfilling and purpose-driven career. We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. 

Main responsibilities:

• Production: Support scientific events activities & external expert engagements. Process contract and related documents within defined timelines. Check country specificities and handle queries received from country approvers and/or external experts. Timely follow-ups with event leads, country approvers, and external experts

• Project Planning: Ensure delivery of ongoing projects as per agreed timelines. Ensure to follow defined/agreed quality parameters before sending out deliverables to the stakeholders. Track ongoing projects on regular basis and take required actions. Support adherence to associated compliance related activities and approvals (taking accountability for compliance with internal customer)

• Stakeholder Management: Maintain effective working relationship with stakeholders and work with them to provide solutions on ongoing issues/problems. Regular connects with event leads, project requestors, and End-to-End contracting leads. Mentor the team on day to day as well exceptional cases, situations. Managing complex projects and interacting with local affiliate/country approvers/BU to discuss over the hospitality. Training management on overall E2E activities (Whenever required). Driving the meetings with stakeholders and providing the project status. Manage challenges related to contracting tools (Vendor onboarding, OneCRM Profile creations (US), other technical issues in tools)

• Events: Partner directly or indirectly, through third party agencies, with transversal brand teams, creative agencies, HCOs, Associations, and exhibit vendors for the best end-to-end experience at every event that meets/exceeds the expectations of our internal and external stakeholders. Adhere to company policies, particularly those related to transparency and compliance. Coordinate hotel accommodation and services, transportation, communications and facilities support, program functions and related activities, either directly or indirectly through a third-party agency. Plan and monitor different types of meetings, identify risks early in the process and set up a risk mitigation plan. Oversee all program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues, and on occasion provide hands-on program management. Ensure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost-efficiencies achieved. Serve as the subject-matter expert for the implementation & training of technology solutions, and analysis of attendee data. Provide technical support and troubleshooting for One Sanofi platforms such as Veeva Vault CRM Events Management platform, SpotMe and CVent, as well as other meeting technology solutions.

About you:

• Experience: Post Graduate degree in any work stream with >4 years of experience, life sciences degree is preferred 

• Soft skills: Stakeholder & Project management; communication skills; and ability to work independently and within a team environment. User and Data Management. Planning and analytical skills

• Technical skills: Proficient with Microsoft Office (i.e., Excel, Word, Access, PowerPoint, and Outlook). Experience of the Veeva Vault CRM Events Management platform, including report generation and event monitoring. Meeting planning and project management experience is an advantage.

• Languages: Fluent in English (spoken and written); additional languages are an asset.

Why choose us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention, and wellness programs and at least 14 weeks’ gender-neutral parental leave.

• Opportunity to work in an international environment, collaborating with diverse business teams and vendors, working in a dynamic team, and fully empowered to propose and implement innovative ideas.