Administrative Assistant Vaccines

Job title: Administrative Assistant Vaccines

Location: Morristown, NJ

About the Job

Join the team protecting half a billion lives every year with next-gen science, mRNA innovation, and AI-driven breakthroughs. In Vaccines, you’ll help advance prevention on a global scale - and shape the future of immunization. 

We are an innovative global healthcare company that helps the world stay ahead of infectious diseases by delivering more than 500 million vaccine doses a year. Across different countries, our talented teams are exploring new technologies to protect people and promote healthy communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world.

About Sanofi

We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives. 

Main responsibilities:

The Administrative Assistant will report to and be responsible for supporting the Head of Market Access. The position requires the ability to manage within a complex, fast paced and dynamic environment.

• Provides administrative support to Head of Market Access requiring an advanced knowledge of department functions and division/business unit functions 

• Assists the Head of Market Access with various requests as needed, including but not limited to onboarding, scheduling meetings, annual planning calendar, and offsites 

• Manages all communications as requested, including telephone calls, meeting planning, email messages, and internal and external mail 

• Responsible for complex calendar management, coordination of meetings, travel arrangements, updating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc. 

• Responsible for providing overall clerical support as necessary, including filing, faxing, copying, and all other administrative duties 

• Assists in creating and managing communications and documents that may contain highly confidential information. The position will require excellent discretion and judgment in handling of confidential material and information 

• Oversees organization and maintenance of department filing system including potentially confidential data 

This role is based in Morristown, NJ and the ideal candidate will live within a reasonable daily commute to the office.

About You

Qualifications:

• High school diploma/GED; Advanced degree a plus

• Minimum 2 years in an administrative role or role with transferrable skills

• Experience working in pharmaceutical environment preferred

• Proven ability to work independently, highly organized, and effective in handling multiple detail-oriented tasks in a fast-paced environment

• Strong communications, interpersonal skills, and a team player 

• High attention to detail and precision in creating/updating reports, correspondence, and/or updating presentations; experience with confidential or proprietary information

• Strong administrative and computer skills, specifically MS Office (Excel, PowerPoint, Word and Outlook) 

• Ability to interact with various levels of business functions and professionals in and outside organization 

• Constantly seeks, designs, and implements improvements on administrative procedures 

• Ability to interact with all employees within the organization, including senior management, and to respond effectively to the needs of the business

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.

Sanofi US Services and its U.S. affiliates are Equal Opportunity employers committed to a culturally inclusive workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law. 

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All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.