Executive Administrative Assistant DPP

Job title: Executive Administrative Assistant DPP

Location: Morristown, NJ

About the job

Ready to grow your skills while helping shape the future of healthcare? At Sanofi, you’ll be empowered to learn, ask questions, and bring your ideas to life – all while supported by inspiring mentors and collaborative teams.  

About Sanofi 

We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives. 

Main Responsibilities:

Executive Support

• Manage complex calendars, scheduling meetings across multiple time zones and coordinating with internal and external stakeholders

• Coordinate domestic and international travel arrangements, including logistics for conferences, investigator meetings, and site visits

• Prepare and process expense reports in a timely and accurate manner

• Anticipate the needs of the Head of Early Development I&I and proactively address issues before they arise

• Handle confidential and sensitive information with the utmost discretion

Team Support & Coordination

• Provide administrative support to the I&I Early Development team, including scheduling, meeting coordination, and logistics

• Organize and coordinate team meetings, off-sites, and departmental events

• Maintain team distribution lists, organizational charts, and shared resources

• Support onboarding activities for new team members

• Track and follow up on action items from leadership and team meetings

• Manage and track consultancy contracts in collaboration with contracting group

• Support team in managing POs

Communications

• Draft, edit, and distribute internal communications on behalf of the Head and the department

• Prepare presentations, reports, and correspondence for internal and external audiences

• Serve as a liaison between the Head of Early Development and internal/external stakeholders

• Manage information flow and ensure timely responses to inquiries

Operational Excellence

• Support the preparation of materials for governance meetings, leadership reviews, and cross-functional initiatives

• Maintain organized filing systems and documentation for the department

• Identify opportunities to streamline administrative processes and improve team efficiency

• Partner with other Executive Assistants across R&D and the organization to ensure alignment and best practice sharing

About You

Required Qualifications:

• Bachelor's degree or equivalent experience

• 5+ years of administrative experience, preferably supporting senior leaders in a pharmaceutical, biotech, or healthcare environment.

• Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines

• Strong written and verbal communication skills

• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)

• Experience with travel coordination and expense management systems (e.g., Concur)

• High level of professionalism, discretion, and confidentiality

Preferred Qualifications:

• Experience in clinical development, R&D, or a scientific environment

• Familiarity with Workday, SAP, or similar enterprise systems

• Experience supporting global teams across multiple time zones

• Knowledge of pharmaceutical industry terminology and processes

• Familiar with Sanofi internal processes

Core Competencies:

• Proactive & Resourceful: Anticipates needs and takes initiative to solve problems

• Detail-Oriented: Ensures accuracy and quality in all deliverables

• Collaborative: Works effectively with diverse teams and builds strong relationships

• Adaptable: Thrives in a fast-paced environment with shifting priorities

• Professional Presence: Represents the department with poise and credibility

Why Choose Us?  

• Bring the miracles of science to life alongside a supportive, future-focused team. 

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally. 

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact. 

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave. 

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law. 

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All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.