Company Secretary

Role Brief

• This role holder will lead the corporate secretarial function for all Sanofi Group companies in India (Sanofi India Limited and Sanofi Healthcare India Private Limited ) &  ensure compliance with the requirements of the Indian Companies Acts and other related rules and regulations that apply to companies.

Duties & Responsibilities

• Work closely with the Managing Director and other Whole time and Independent Directors of the listed company to ensure smooth functioning of the Board of Directors.
• Advise the Managing Director and CFO, if required, on company law matters related to Sanofi India Limited and Sanofi Healthcare India Private Limited
• Liaise with relevant stakeholders, including Share Transfer Agents, for compilation of appropriate information and timely reporting as per statutory requirements
• Review Risk Assessment for the listed company with the India Country Council and present the same to the Audit Committee and Board of Directors of Sanofi India Limited ( listed company)
• Review and revise, if required, the Company’s policies and processes.

Process Ownership

• Report to the Board of Directors about compliance with the provisions of the Companies Act, the rules made thereunder and other laws applicable to the company
• Ensure that the company complies with the applicable secretarial standards
• Ensure records of the companies are maintained in compliance with all statutory and legal requirements through timely review and updating of such records.
• Administer, attend and prepare minutes of Board proceedings and ensure the timely preparation and dispatch of all Board papers to the Directors to facilitate the smooth conduct of its affairs
• Contribute to the planning and preparation for the Board Meetings, Various Committee meetings, Annual General meeting and other shareholder meetings from the perspective of specific points to be made to convey to the financial/ investment community information needed
• Apprise Board of Directors about shareholder grievances and redressal of same.
• Ensure that all filings required to be made with Stock Exchanges and Registrar of Companies are done in time
• Chief Investor Relations Officer of Sanofi India Limited ( listed company) (under the Code of Practices and Procedures for Fair Disclosure of Unpublished Price Sensitive Information)
• Secretary of the Audit Committee, Stakeholders Relationship Committee, Nomination and Remuneration Committee and Corporate Social Responsibility Committee of the Board of Directors of the listed company
• Coordinate with the Group/ lawyers on corporate legal aspects of Projects such as re-structuring

Customer Orientation

• Oversee the effective resolution of investor problems and questions other than those relating to the company operations and finances, see that the latter type of inquiry is promptly referred to the relevant functional departments for disposal.
• Provide guidance to the Chairman and the Board on their responsibilities under the rules and regulations to which they are subject and how those responsibilities should be discharged to ensure Board procedures are followed and regularly reviewed.
• Interact with the Audit Committee, Nomination and Remuneration Committee and Corporate Social Responsibility Committee and apprise them of the requirements to be complied with under the Listing Agreement and Companies Act
• Interact with SEBI/ Stock Exchanges on all investor grievances and Corporate Governance requirements

Knowledge, Skills & Competencies

• Strong communication – written and oral
• Language Skill – Fluency in English
• Proficient in MS office
• Strong inter personal skills

Functional Skills

• Company Law
• SEBI Regulations
• Conduct of Board meetings / AGM
• Corporate Governance regulations

Qualifications

•  Member of the Institute of Company Secretaries of India with a Law Degree
• At least 12-15+ years of work experience with substantial exposure to working in a listed company
•  Pharmaceutical industry experience would be a good to have, open for other similar industry

Requirements of the job

• This position will suit an individual who is able to operate with discretion and confidentiality about sensitive data.
• The career path for the role can be towards gaining higher responsibilities in a role where similar competencies and skills are required. It could also be towards heading Legal or Ethics and Business Integrity function depending on individual’s experience and interest.