Executive Assistant, People and Culture, Global SPC

Job Title: Executive Assistant, People and Culture, Global SPC

Location: Morristown, NJ or Cambridge, MA

About the Job

Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world.

Reporting to the Global Head of People, Specialty Care, the Executive Assistant is a critical role that helps the leadership team to effectively manage priorities, facilitate team governance, and act as an interface to connect the dots with the teams and the rest of the organization. This role offers unique exposure to global HR strategy, executive leadership, and cross-functional collaboration across our Specialty Care business.

We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. Ready to get started?

Main Responsibilities:

Provides anticipatory, white-glove administrative support

• Serves as confidential liaison on highly sensitive issues to other senior executives and members of the People & Culture team

• Complex calendar orchestration across multiple time zones– proactively manage Outlook calendars, resolving schedule conflicts, and prioritizing meetings

• Travel arrangements – coordinate domestic and international travel needs

• Event coordination – arrange and support both internal as well as off-site meetings and events including venue, A/V, catering, etc.

• Meeting planning, including coordinating on-site and off-site meetings with internal and external stakeholders/customers.  Arrange and provide support for meetings

• Provides detailed agendas for international visitors, including Executive Committee members, such as setting up their meetings, hotel and ground logistics

• Anticipates manager’s needs for various commitments and prepares accordingly

• Provides routine administrative support and maintains files according to business standards.  Support the consolidation, preparation and/or design of documents, spreadsheets, and presentations

• Expense reports – process expenses accurately and in a timely manner

• Track invoices and purchase orders

• Utilize Workday and other People & Culture tools as needed and requested

Executive Partnership Excellence:

• Proactive focused time management; highly organized; ability to partner with high energy level executive

• Ability to organize and execute multiple priorities with a sense of urgency; high level of energy

• Ability to break down complex tasks and simplify processes

• Outstanding oral and written communication skills

• Advanced proficiency with digital tools and quick adoption of emerging technologies (AI agents, collaboration platforms)      

Strong emotional intelligence ability:

• Intuit subtle office dynamics, and routinely exercises excellent judgement of situations that arise

• Can interact comfortably with all individuals and is able to build their own network

• Demonstrates cultural intelligence when working with global stakeholder; adapts communication style to diverse audiences and situations

Demonstrates personal accountability:

• Maintains a high level of confidentiality and is able to work independently and with utmost discretion

• Conducts themselves with integrity and is engaged in their work

• Promotes and ensures full adherence to the Code of Ethics and US Supplement as well as applicable federal and state law according to FDA guidelines

• Contributes to administrative team excellence through knowledge sharing and cross-coverage

About You

BASIC QUALIFICATIONS:

• High School Diploma or GED and 10+ year's administrative experience.

• Advanced Microsoft Office suite proficiency; WorkDay, Sharepoint content administration; AI agents

• Experience in fast-paced, matrixed organization

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree strongly preferred

• Experience in project management

• Experience working transversally and in a multinational environment

• Excellent verbal and written communication skills.

• High ethical standards, maintenance of confidentiality.

• Flexibility with time, working across multiple time zones.

Ready to be the strategic partner behind transformative People & Culture leadership? Apply now to join a team that's redefining talent excellence in Specialty Care

CORE COMPETENCIES:

Cooperate Transversally

• collaborate effectively with peers, stakeholders and partners across the organization, within and across GBUs, to positively impact collaboration and efficiencies

• Proven stakeholder management skills with senior leaders, including comfort with ambiguity

Act for Change

• embrace change and innovation to initiate new and improved ways of workingProactively seek and execute best practice administrative procedures in tandem with colleagues

Decision Making

• ability to work independently and exercise excellent judgement of situations that arise

•  Highly honed ability to make informed, effective choices based on analysis, judgment, and experience

Develop People/Self

• willingness to continue to develop core administrative competencies over time

• Aligns oneself with Sanofi procedures and culture

Why Choose Us

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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